Day-Of vs Full-Service Wedding Assistant — Which Do You Need?Choosing the right wedding assistant can be the difference between a seamless celebration and a day spent troubleshooting. Two common support options are the Day-Of wedding assistant and the Full-Service wedding assistant. Each fills a distinct role, with different scopes, costs, and benefits. This article explains what each option includes, who benefits most from each, and practical tips to choose the best fit for your wedding.
What is a Day-Of Wedding Assistant?
A Day-Of wedding assistant (sometimes called a Day-Of coordinator) focuses on executing plans that have already been created. Their primary job is to ensure the wedding day runs smoothly, following the timeline, managing vendors, and solving last-minute problems so the couple and their families can relax.
Typical responsibilities:
- Review the timeline and wedding-day logistics created before the event.
- Serve as the main point of contact for vendors on the day.
- Oversee setup and breakdown according to the plan.
- Coordinate ceremony cues (processional, music, officiant).
- Troubleshoot emergencies (weather changes, missing items, timing issues).
- Manage guest flow, seating, and VIP needs (e.g., immediate family).
- Handle minor styling adjustments (bouquets, attire, décor placement).
What the Day-Of assistant usually does not do:
- Create the wedding timeline or vendor contracts from scratch (though they may refine an existing timeline).
- Handle major vendor selection or negotiation.
- Provide comprehensive design or planning services in the months leading up to the wedding.
Ideal for couples who:
- Have completed planning and vendor booking.
- Want professional on-the-day execution without more months of planning support.
- Are comfortable handling pre-wedding logistics themselves or with help from family/friends.
What is a Full-Service Wedding Assistant?
A Full-Service wedding assistant (also called a full-service planner or coordinator) provides comprehensive support from early planning through the wedding day. They guide the couple through concept, vendor selection, contracting, scheduling, design decisions, and logistics, often months before the event.
Typical responsibilities:
- Initial planning and timeline creation from scratch.
- Budget development and vendor recommendations.
- Contract review and negotiation guidance.
- Design and styling support (color palette, décor, layout).
- Scheduling and coordination of vendor tasks during planning.
- Regular planning meetings and checklists.
- Full on-the-day management, including everything a Day-Of assistant provides.
What the Full-Service assistant usually does not do:
- Perform personal tasks unrelated to the wedding (e.g., household chores), unless specified in the contract.
- Replace the couple’s authority — they provide expertise and management but consult partners for major decisions.
Ideal for couples who:
- Want hands-on guidance and expertise throughout planning.
- Have limited time or live far from the venue.
- Need help managing a complex event (multiple locations, large guest count, cultural or religious requirements).
- Prefer a single professional to handle everything from concept to execution.
Direct Comparison: Day-Of vs Full-Service
Aspect | Day-Of Wedding Assistant | Full-Service Wedding Assistant |
---|---|---|
Start of involvement | Usually 1–2 weeks before wedding | From engagement or months before |
Planning help | Minimal; refines existing plans | Extensive — vendor selection, design, budget |
Timeline creation | Uses or fine-tunes an existing timeline | Creates and manages timeline from start |
Vendor coordination | Manages vendors on the day | Manages vendors throughout planning and day |
Cost | Lower (budget-friendly) | Higher (comprehensive service) |
Best for | Already planned couples who need day management | Couples wanting full guidance and reduced stress |
Troubleshooting scope | Day-specific issues | Ongoing and day-of issues, proactive problem prevention |
Cost Expectations
Costs vary by region, experience, and wedding size. Typical ranges:
- Day-Of assistant: \(300–\)1,500+
- Full-Service assistant/planner: \(2,000–\)10,000+
Higher-end planners or those in major metro areas often charge more. Some full-service planners price as a percentage of total wedding budget (commonly 10–20%), or flat rates for packages.
Questions to Ask When Hiring Either Type
- What exactly is included in your package? Please provide a written list.
- How many events (rehearsal, multiple-day events) are covered?
- How many hours on the wedding day are included and what’s the overtime rate?
- Will you attend vendor meetings before the wedding (and how many)?
- How many assistants/staff will you bring on the wedding day?
- Can you provide references or examples of similar weddings you’ve managed?
- How do you handle vendor conflicts or cancellations?
- What payment schedule and cancellation policy do you use?
Scenarios: Which Should You Choose?
- You’ve already booked vendors, created a timeline, and mostly want someone to run logistics on the day: choose a Day-Of assistant.
- You’re just starting planning, feel overwhelmed, are short on time, or want professional design and budgeting help: choose a Full-Service assistant.
- You live far from your wedding venue or are planning a destination wedding: a Full-Service assistant often pays for itself in reduced travel-related stress.
- You have a tight budget but need professional support: consider a Day-Of assistant plus selective hire of a planner for a few monthly check-ins (often called a limited or partial planning package).
Hybrid and Middle-Ground Options
Not every wedding fits neatly into one category. Many planners offer intermediate packages:
- Partial/Month-Of coordination: Planner joins earlier than Day-Of (e.g., 2–4 months prior) to create timelines and vendor coordination.
- A la carte services: Hire for vendor vetting, timeline creation, rehearsal coordination, or design only.
- Hourly consultation: Pay for specific guidance sessions while doing most planning independently.
Final Checklist to Decide
- How much planning is already done? If most is complete → Day-Of.
- How much time do you have? Low time → Full-Service.
- How complex is the wedding? High complexity → Full-Service.
- What is your budget for planning help? Lower budget → Day-Of or partial services.
If you tell me your wedding timeframe, budget for planning help, and how much you’ve already arranged, I can recommend the best option and a short checklist to hire the right professional.